Arrival Support Guide for International Students

Comprehensive guide to arrival support services, airport pickup, initial settlement, and orientation for international students arriving at ICAR agricultural universities in India.

🛬 Airport Pickup Services

Pre-Arrival Arrangements

Airport Pickup Request:

• Submission: Submit pickup request 7-10 days before arrival
• Details Required: Flight number, arrival time, airport, contact number
• Confirmation: Pickup confirmation sent 48 hours before arrival
• Emergency Contact: +91-9876543210 (24/7 arrival support)
• Email: arrival.support@icar.org.in

Flight Information:

• Airports Served: Major international airports across India
• Preferred Airports: Delhi (DEL), Mumbai (BOM), Bangalore (BLR), Chennai (MAA)
• Alternative Airports: Kolkata (CCU), Hyderabad (HYD), Kochi (COK)
• Regional Support: Pickup available from regional airports
• Cost: Free service for first-time international students

Pickup Process

Arrival Day:

• Meet Point: Airport exit area with student name sign
• Identification: Student ID card/Passport verification
• Welcome Kit: Information packet with essential items
• Transportation: Air-conditioned vehicle to university
• Communication: WhatsApp group for real-time updates

Support Staff:

• International Student Coordinators: Trained support staff
• Language Support: English and basic other languages
• Emergency Contact: 24/7 support during pickup
• Luggage Assistance: Help with luggage handling
• First Aid: Basic first aid kit available

What to Expect

Immediate Services:

• Welcome: Warm welcome and orientation brief
• Hydration: Water and light refreshments
• Communication: Local SIM card assistance
• Currency: Help with currency exchange if needed
• Safety: Secure transportation to university

Transportation Options:

• University Vehicle: Free pickup for new students
• Taxi Service: Arranged if university vehicle unavailable
• Public Transport: Guidance on using public transport
• Private Transport: Information on private transport options
• Cost: Covered by university for first pickup

🏛️ Campus Check-in Process

University Registration

Documentation Required:

• Passport: Original passport with valid student visa
• Admission Letter: Original admission confirmation letter
• Academic Documents: Original academic certificates and transcripts
• Health Certificate: Medical fitness certificate
• Photographs: Passport-size photographs (4-6)
• Payment Proof: Fee payment receipts

Registration Steps:

1. International Student Office: Initial check-in
2. Document Verification: Academic and immigration documents
3. ID Card Issuance: Student ID card and access cards
4. Fee Payment: Remaining fee payment if applicable
5. Course Registration: Academic course registration
6. Hostel Allocation: Hostel room assignment

Orientation Program

Initial Orientation (Day 1-3):

• Campus Tour: Complete campus orientation
• University Rules: Academic and behavioral rules
• Facilities Introduction: Library, labs, sports facilities
• Student Services: Introduction to support services
• Safety Procedures: Campus safety and emergency procedures
• IT Services: Email, network, and IT support

Cultural Orientation (Day 4-7):

• Indian Culture: Introduction to Indian culture and customs
• Academic Culture: Indian academic environment
• Language Basics: Basic Hindi and local language phrases
• Food and Dining: Campus food options and dietary information
• Religious Facilities: Information about prayer facilities
• Social Integration: Cultural adaptation support

🏠 Accommodation Setup

Hostel Check-in

Room Allocation:

• Room Assignment: Based on preference and availability
• Key Issuance: Room keys and access cards
• Inventory Check: Room inventory and condition report
• Rules Briefing: Hostel rules and regulations
• Contact Information: Warden and emergency contacts
• Facilities Tour: Hostel facilities introduction

Room Essentials:

• Furniture: Bed, study table, chair, wardrobe
• Utilities: Electricity, water, internet connection
• Bathroom: Attached or shared bathroom facilities
• Safety: Lock, emergency contact information
• Cleaning: Cleaning supplies and instructions
• Maintenance: How to request maintenance services

Essential Services Setup

Bank Account Setup:

• Bank Selection: Information about student-friendly banks
• Documentation: Required documents for account opening
• Process Guidance: Step-by-step account opening help
• Debit Card: Debit card application assistance
• Online Banking: Online banking setup guidance
• Currency Exchange: Help with currency exchange

Mobile Connection:

• SIM Card: Indian SIM card setup assistance
• Service Providers: Information about mobile service providers
• International Calling: International calling plans
• Data Plans: Mobile internet data plans
• Roaming: Information about international roaming
• Cost: Approximate costs and plans

Internet Setup:

• Campus Wi-Fi: University Wi-Fi connection setup
• Username/Password: Login credentials provided
• Personal Devices: Help with personal device setup
• Internet Cafés: Information about campus internet facilities
• Technical Support: IT support contact information
• Troubleshooting: Basic troubleshooting guidance

🏥 Health and Medical Support

Medical Registration

University Health Center:

• Registration: Health center registration process
• Medical History: Medical history documentation
• Health Insurance: Health insurance verification
• Emergency Contacts: Emergency contact information
• Medical Facilities: Tour of university medical facilities
• Pharmacy: Campus pharmacy information

Health Insurance:

• Insurance Verification: Verify insurance coverage
• Additional Coverage: Information about additional coverage
• Claim Process: Insurance claim process guidance
• Emergency Care: Emergency medical care information
• Local Hospitals: Information about nearby hospitals
• Medications: How to obtain prescription medications

Health Support Services

Medical Facilities:

• On-Campus Clinic: Basic medical care on campus
• ** tie-up Hospitals**: Partner hospitals for specialized care
• Emergency Services: 24/7 emergency medical services
• Mental Health: Counseling and mental health services
• Pharmacy: On-campus pharmacy services
• Health Education: Health awareness programs

Support Services:

• Medical Counselors: Professional medical counselors
• Mental Health Support: Mental health and wellness services
• Nutrition Guidance: Nutrition and dietary advice
• Fitness Programs: Physical fitness and wellness programs
• Stress Management: Stress management workshops
• Peer Support: Peer support groups for health issues

🍽️ Food and Dining Support

Campus Dining

Mess Facilities:

• Registration: Mess registration process
• Meal Plans: Available meal plans and options
• Dietary Requirements: Special dietary accommodation
• Timings: Mess service timings
• Menu: Weekly menu information
• Feedback: Feedback and complaint procedures

Food Options:

• Vegetarian/Non-Vegetarian: Both options available
• Regional Cuisine: Various regional food options
• International Food: International food availability
• Special Diets: Medical and religious dietary requirements
• Food Courts: Multiple food court options
• Cafeterias: Campus cafeteria information

Dietary Accommodation

Special Dietary Needs:

• Halal Food: Halal food arrangements for Muslim students
• Vegetarian Options: Vegetarian and vegan options
• Allergies: Food allergy accommodations
• Medical Diets: Medical dietary requirement support
• Religious Requirements: Religious dietary accommodations
• Cultural Preferences: Cultural food preferences

Food Support:

• Nutrition Counseling: Nutrition advice and guidance
• Food Safety: Food safety and hygiene information
• Cooking Facilities: Access to cooking facilities
• Grocery Shopping: Information about grocery stores
• Food Budget: Guidance on food expenses
• Local Cuisine: Introduction to local cuisine

📚 Academic Support Services

Academic Orientation

Course Registration:

• Course Selection: Guidance on course selection
• Registration Process: Course registration assistance
• Academic Calendar: Academic calendar information
• Class Schedule: Class schedule and timetable
• Credit System: Credit system explanation
• Academic Advisors: Meeting with academic advisors

Academic Resources:

• Library: Library tour and resources introduction
• Laboratories: Laboratory facilities and safety procedures
• Computer Labs: Computer lab access and resources
• Study Spaces: Study areas and quiet spaces
• Online Resources: Access to online learning platforms
• Academic Support: Tutoring and academic support services

Language Support

English Language Support:

• Language Assessment: English language proficiency assessment
• Language Courses: English language improvement courses
• Writing Support: Academic writing support
• Speaking Skills: English speaking practice
• Reading Skills: Reading comprehension support
• Listening Skills: Listening comprehension assistance

Local Language Support:

• Basic Hindi: Basic Hindi language classes
• Local Language: Local language introduction
• Language Exchange: Language exchange programs
• Translation Services: Translation assistance
• Cultural Language: Language for cultural integration
• Communication Skills: Communication skill development

🏛️ Administrative Support

Documentation Support

Document Processing:

• FRRO Registration: FRRO registration assistance
• Residence Permit: Residence permit application help
• Aadhaar Card: Aadhaar card application (if applicable)
• Bank Account: Bank account opening assistance
• Mobile Connection: Mobile connection setup help
• Local Address: Local address proof assistance

Legal Documentation:

• Visa Extension: Visa extension guidance
• Address Proof: Local address proof documents
• Identity Documents: Identity card applications
• Permits: Required permits and documentation
• Registration: Various registration processes
• Compliance: Legal compliance requirements

Government Registration

FRRO Registration:

• Registration Process: FRRO registration step-by-step
• Required Documents: Documents required for FRRO
• Appointment: FRRO appointment scheduling
• Online Registration: Online FRRO registration help
• Follow-up: Registration follow-up support
• Compliance: FRRO compliance requirements

Local Registration:

• Police Registration: Police registration if required
• Local Authorities: Local authority registration
• Community Registration: Community center registration
• Voter Registration: Voter registration (if eligible)
• Tax Registration: Tax registration (if applicable)
• Other Registrations: Other required registrations

🤝 Social Integration Support

Student Community

International Student Associations:

• Student Groups: International student associations
• Cultural Groups: Cultural and regional student groups
• Social Events: Social events and activities
• Peer Support: Peer mentorship programs
• Community Building: Community building activities
• Cultural Exchange: Cultural exchange programs

Local Student Integration:

• Local Friends: Making local student friends
• Cultural Exchange: Cultural exchange opportunities
• Language Exchange: Language exchange programs
• Social Activities: Social events and gatherings
• Sports Activities: Sports and fitness activities
• Clubs and Societies: Student clubs and societies

Cultural Adaptation

Cultural Orientation:

• Indian Culture: Indian culture and customs
• Academic Culture: Indian academic environment
• Social Norms: Social customs and etiquette
• Religious Practices: Religious practices and facilities
• Festivals: Indian festivals and celebrations
• Traditions: Cultural traditions and practices

Adaptation Support:

• Counseling: Cultural adaptation counseling
• Workshops: Cultural adaptation workshops
• Support Groups: Adaptation support groups
• Mentorship: Cultural mentorship programs
• Peer Support: Peer adaptation support
• Resource Materials: Cultural adaptation resources

📞 Emergency Support Services

24/7 Emergency Support

Emergency Contacts:

• International Student Office: +91-9876543210 (24/7)
• University Emergency: +91-11-26588500 (24/7)
• Medical Emergency: 108 (National Emergency)
• Police Emergency: 100
• Fire Emergency: 101
• Women Helpline: 1091

Emergency Response:

• Medical Emergencies: 24/7 medical emergency response
• Security Issues: Campus security emergency response
• Accident Response: Accident emergency response
• Natural Disasters: Disaster response procedures
• Crisis Management: Crisis management support
• Evacuation: Emergency evacuation procedures

Crisis Support

Crisis Counseling:

• Crisis Helpline: 24/7 crisis counseling
• Emergency Counseling: Emergency counseling services
• Psychological Support: Psychological crisis support
• Trauma Support: Trauma counseling services
• Emergency Referral: Emergency referral services
• Follow-up Care: Post-crisis follow-up care

Safety Procedures:

• Emergency Drills: Emergency drill participation
• Safety Protocols: Campus safety protocols
• Evacuation Plans: Emergency evacuation plans
• Shelter Locations: Emergency shelter locations
• Communication: Emergency communication procedures
• Training: Emergency response training

📱 Digital Support Services

Online Support

University Portal:

• Student Portal: Access to student portal
• Online Services: Online student services
• Communication: Online communication channels
• Resources: Digital resources and materials
• Support: Online technical support
• Training: Digital literacy training

Mobile Applications:

• University App: Official university mobile app
• Communication Apps: Communication and messaging apps
• Learning Apps: Educational and learning apps
• Support Apps: Support and assistance apps
• Emergency Apps: Emergency and safety apps
• Navigation Apps: Campus navigation apps

Technical Support

IT Support Services:

• Help Desk: IT help desk support
• Technical Assistance: Technical problem resolution
• Device Support: Personal device support
• Network Support: Network and connectivity support
• Software Support: Software installation and support
• Training: Technical training sessions

📅 Arrival Timeline

Pre-Arrival (2-4 weeks before)

• Submit arrival information and pickup request
• Confirm flight details and arrival date
• Arrange airport pickup if needed
• Prepare necessary documents
• Inform university about any special requirements
• Pack essential items for initial stay

Arrival Day (Day 0)

• Airport pickup and transfer to university
• Check-in at international student office
• Document verification and registration
• Receive welcome kit and orientation materials
• Check-in to accommodation
• Basic orientation and campus tour

First Week (Day 1-7)

• Complete university registration
• Set up bank account and mobile connection
• Register with health center
• Complete FRRO registration
• Attend orientation programs
• Meet academic advisor
• Explore campus facilities

Second Week (Day 8-14)

• Begin classes and academic activities
• Join student associations and clubs
• Explore local area and city
• Establish routine and schedule
• Connect with other international students
• Seek help for any adjustment issues

First Month (Day 15-30)

• Complete all administrative formalities
• Adapt to academic environment
• Participate in cultural activities
• Establish social networks
• Seek support for any challenges
• Provide feedback on arrival experience

📞 Contact Information

Primary Contacts

International Student Office:

• Phone: +91-11-25841631
• Email: international.students@icar.org.in
• WhatsApp: +91-9876543210
• Office Hours: Monday - Friday, 9:00 AM - 6:00 PM IST
• Emergency: 24/7 emergency support available

Arrival Support Team:

• Phone: +91-9876543210
• Email: arrival.support@icar.org.in
• WhatsApp: +91-9876543210
• Service Hours: 24/7 during arrival period
• Location: International Student Office

Support Services

Academic Support:

• Academic Advisors: Available through department offices
• Tutoring Services: Available through learning centers
• Library Support: Available at university libraries
• Technical Support: Available through IT help desk

Personal Support:

• Counseling Services: Available through health center
• Mental Health Support: Available through counseling center
• Cultural Support: Available through international student office
• Housing Support: Available through hostel office

❓ Frequently Asked Questions

Q1: Do I need to pay for airport pickup service?

A: No, airport pickup service is free for first-time international students arriving for admission.

Q2: What documents should I carry in my hand luggage?

A: Passport with visa, admission letter, academic documents, health certificate, and any medications you need.

Q3: How do I get a local SIM card upon arrival?

A: The university will help you get a local SIM card. You’ll need passport photos and your passport.

Q4: Is the university food suitable for international students?

A: Yes, universities offer both vegetarian and non-vegetarian options, with special arrangements for religious dietary requirements.

Q5: How do I register with FRRO?

A: The international student office will guide you through the FRRO registration process and help with all documentation.

Q6: What if I arrive outside of pickup hours?

A: The 24/7 arrival support team can assist you. Contact them at +91-9876543210 for immediate assistance.

Welcome to Your New Home! 🏠

We are committed to making your transition to India as smooth as possible. Our comprehensive arrival support services ensure you feel welcomed, supported, and prepared for your academic journey.

Your Success is Our Priority! 🌟

Welcome to ICAR - Where Your Agricultural Dreams Take Flight! 🌱